PURPOSE
The Nomination Committee, a Committee of the Board of Directors ("
Board"), is established primarily to:
- Identify, select and recommend to the Board, candidates for directorships of the Company and its subsidiaries ("Group");
- Recommend to the Board, directors to fill the seats on Board Committees;
- Evaluate the effectiveness of the Board and Board Committees (including its size and composition), contributions and performance of each individual director and the independence of the independent directors; and
- Ensure an appropriate framework and plan for Board and management succession for the Group.
MEMBERSHIP
The Nomination Committee shall have at least three members, all of whom shall be non-executive directors with the majority being independent directors. The Nomination Committee members and Chairperson shall be appointed by the Board. The Chairperson of the Nomination Committee shall be an independent director or the senior independent director identified by the Board (Practice 4.7 of the MCCG 2017). The appointment of a Committee member terminates when the member ceases to be a director, or as determined by the Board.
The quorum for the Committee shall be two members, of which one should be an independent director. In the event of equality of votes, the Chairperson of the Committee shall have a casting vote [except where two directors form the quorum]. In the absence of the Chairperson of the Committee, the members present shall elect one of their numbers to chair the meeting.
The Nomination Committee shall have no executive powers.
MEETINGS
The Committee shall meet at least once a year. Additional meetings shall be scheduled as considered necessary by the Committee or Chairperson. The Committee may establish any procedures from time to time to govern its meetings, keeping of minutes and its administration.
The Committee shall have access to such information and advice, both from within the Group and externally, as it deems necessary or appropriate in accordance with the procedures determined by the Board. The Committee may request other directors, members of management, counsels, consultants as applicable to participate in Committee meetings, as necessary, to carry out the Committee’s responsibilities.
Non-committee directors and members of management in attendance may be required by the Chairperson to leave the meetings of the Committee when the Chairperson so request.
The Secretary of the Committee shall be appointed by the Committee from time to time. Committee meeting agendas shall be the responsibility of the Committee Chairperson with input from Committee members. The Chairperson may also request management to participate in this process. The agenda for each meeting including supporting information shall be circulated at least five days before each meeting to the Committee members and all those who are required to attend the meeting.
The Committee shall cause minutes to be duly entered in the books provided for the purpose of all resolutions and proceedings of all meetings of the Committee. Such minutes shall be signed by the Chairperson of the meeting at which the proceedings were held or by the Chairperson of the next succeeding meeting and if so signed, shall be conclusive evidence without any further proof of the facts thereon stated. The minutes of the Committee meeting shall be available to all Board members.
The Committee, through its Chairperson, shall report to the Board at the next Board of Directors’ meeting after each Committee meeting. When presenting any recommendation to the Board, the Committee will provide such background and supporting information as may be necessary for the Board to make an informed decision. The Committee shall provide such information to the Board as may be necessary to assist the Board in making a disclosure in the Annual Report in accordance with the recommendations of the MCCG 2017.
Circular Resolutions signed by all the members shall be valid and effective as if it had been passed at a meeting of the Nomination Committee.
The Chairperson of the Committee shall be available to answer questions about the Committee’s work at the Annual General Meeting of the Company.
SCOPE OF ACTIVITIES
The duties of the Nomination Committee shall include the following:
- To determine and review the criteria for Board membership, including qualities, experience, skills, education, time commitment and other factors that will best qualify a nominee to serve on the Board;
- To review annually and recommend to the Board with regards to the structure, size, balance and composition of the Board and Committees including the required mix of skills, experience, core competencies, age, cultural background and gender, which non-executive directors should bring to the Board and other qualities to function effectively and efficiently;
- To consider, evaluate and propose to the Board any new board appointments, whether of executive or non-executive position. In making a recommendation to the Board on the candidate for directorship, the Committee shall have regard to:
- size, balance, composition, mix of skills, experience, core competencies and other qualities of the existing Board, level of commitment, resources and time that the recommended candidate can contribute to the existing Board and Group; and
- non-executive directors should be persons of calibre, credibility and have the necessary skill and experience to bring an independent and objective judgment to bear on issues considered by the Board and that independent non-executive directors should make up at least one-third of the membership of the Board;
- in identifying candidates for appointment of directors, the Board does not solely rely on recommendations from existing Board members, management or major shareholders. The Board may utilise independent sources to identify suitably qualified candidates, if necessary. (Practice 4.6 of MCCG 2017).
- To propose to the Board the responsibilities of non-executive directors, including membership and Chairpersonship of Board Committees;
- To evaluate and recommend the appointment of senior executive positions, including that of the Managing Director, Chief Executive Officer, Executive Director and their duties and the continuation (or not) of their service;
- To establish and implement the criteria and processes for assessing the effectiveness of the Board as a whole, the Committees of the Board and for assessing the contribution and performance of each director and independence of each independent director;
- To evaluate on an annual basis:
- the independence of each independent director;
- the effectiveness of each director’s ability to contribute to the effectiveness of the Board and the relevant Board Committees and to provide the necessary feedback to directors in respect of their performance;
- the effectiveness of the Committees of the Board; and
- the effectiveness of the Board as a whole;
- To recommend to the Board:
- whether directors who are retiring by rotation should be put forward for re-election; and
- termination of membership of individual directors in accordance with policy, for cause or other appropriate reasons;
- To establish appropriate plans for succession at Board level as well as senior executives and management level;
- To provide the directors access to adequate training for continuous education including orientating new directors with respect to the business, structure and management of the Group as well as the expectations of the Board with regards to their contribution to the Board and the Group; and
- To consider other matters as referred to the Committee by the Board.